EU Privacy Policy for Candidates

Fresh & Wild EU Candidate Privacy Notice

In this Fresh & Wild EU Candidate Privacy Notice (“Notice”), references to “Fresh & Wild”, “Whole Foods Market”, “we”, “us” and “our” will mean the hiring Fresh & Wild company (as specified in the job description or as the context of the job description provides. Fresh & Wild and its affiliated companies will be referred to collectively as the “Whole Foods Market Group”.

We know that you care how we use information about you and we appreciate your trust in us to do that carefully and sensibly. This Notice outlines how we collect, use and transfer (collectively “process”) the personal data of our candidates.


The controller is the hiring Fresh & Wild company; it determines how and why your personal data is processed. Our address can be found at The Barkers Building, 63-97 Kensington High Street, London, W8 5SE, United Kingdom.


How and why we process your personal data?

Fresh & Wild will process your personal data for job recruiting and placement purposes, including notification of future job opportunities, and, for successful candidates, for employment purposes. You will find details on the personal data processed and the purposes for this processing below. Sometimes, these activities are carried out by third parties, including other members of the Whole Foods Market Group (see “Does Fresh & Wild share personal data with others?” below).

If provided to us, we process the following categories of personal data about you:

  • identification data, including first name and surname;
  • contact information, including home address, phone/mobile/fax number, e-mail address;
  • gender, date of birth, citizenship;
  • data regarding responses to screening questions (where applicable);
  • background check information (where applicable);
  • previous employment information, including date of hire, job title, department and business unit, work location, work status (full time, part time), data pertaining to work preferences and abilities;
  • resume, including education, past work experience and references;
  • information on certain health conditions (only where required by law);
  • job interview notes;
  • assessment results.

Processing of this personal data is required to enable Fresh & Wild to administer the recruiting process, including the set-up of an electronic job applicant HR file, managing your application, organizing interviews – in short, the processing is necessary for us to entering into a contract with you. In case of legal proceedings, we will need to process your personal data to establish, exercise or defend us against the legal claim. We may also share your personal data with other Fresh & Wild Group companies to consider you for future job openings and will retain your data for a limited period of time beyond an unsuccessful application for this purpose. You can object to such use of your data (see below at “What are my rights under applicable data protection laws”).

Where does Fresh & Wild obtain my personal data from?

Most of the personal data we process is obtained from you when you file your application with Fresh & Wild, but we also obtain personal data about you in the course of the application process (for example, during interviews or via job assessments). Other data types may be obtained from third parties, including for example, recruitment agencies.

In most cases, you will be required to submit your application online. You have the opportunity to use LinkedIn, Dropbox, Google Drive, and Microsoft Box to upload your resume, and the opportunity to use your external social media accounts, such as LinkedIn, or Twitter, to facilitate the set-up of your Fresh & Wild candidate application. In that event, Fresh & Wild will be provided with the latest information from your social media account. Additional privacy terms of the social media service providers may apply.


How and why we process your personal data?

Personal data will only be shared across the Whole Foods Market Group in certain circumstances and where lawful to do so, for example with limited members of the human resources department or the IT department, both of which may be working for different Whole Foods Market entities. Whenever we need to share your personal data, we will only do so on a need to know basis and with selected employees for tasks within their job responsibilities. Fresh & Wild takes appropriate steps to ensure that such personnel are bound by duties of confidentiality with respect to your personal data.

Your personal data may in particular be shared with Whole Foods Market Services, Inc. in the USA for storing and maintaining your personal data in our electronic database.

How and why we process your personal data?

We use third party service providers (e.g. Workday, SalesForce Inc. or work agencies) who provide technical and support services in connection with the application and recruitment process (such as hosting or “Software as a Service”). In providing the services, your personal data will, where applicable, be processed by the service provider on Whole Foods Market Group’s behalf.

We will confirm for any third party that we use that they can provide sufficient guarantees regarding the confidentiality and security of your data. We will ensure that any third party complies with our data security standards and international transfer restrictions.

Disclosure to third parties

In certain circumstances, we share and/or are obliged to share your personal data with third parties outside the Whole Foods Market Group, for the purposes described above and in accordance with applicable data protection laws. These parties will act as controllers of your personal data in their own right, and they will be responsible for compliance with applicable data protection laws.

These third parties are:

  • insurances
  • police, public prosecutors
  • external advisors (such as legal advisors, accountants)
  • benefits providers
  • pension trustees


We also transfer the personal data we process to countries outside the European Economic Area (”EEA”), for example, when one of our service providers (including Whole Foods Market Group companies) use staff or equipment based outside the EEA. We have put in place adequate safeguards with respect to the protection of your privacy, fundamental rights and freedoms, and the exercise of your rights, e.g. we establish an adequate level of data protection. If you would like to see a copy of any relevant provisions, please contact your hiring Fresh & Wild company (see “Questions and queries” below).


We maintain physical, electronic and procedural safeguards to protect the confidentiality, integrity and availability of your personal data. We have in particular taken appropriate security measures against unlawful or unauthorised processing of personal data, and against the accidental loss of, or damage to, personal data.


If your application for employment is successful and you commence employment with Fresh & Wild, your personal data will be transferred to your personnel file and will be processed for employment purposes.

If your application for employment is not successful, we will keep your personal data for a period of 4 years upon notification that your application was not successful for the purposes of (i) contacting you for future job vacancies and (ii) the establishment, exercise or defence of legal claims.


You have the right to request access to, correction, or deletion of your personal data, to ask for data portability. You are also entitled to object to the processing of your personal data in certain instances. If we process your personal data based on your consent, you may withdraw it for the future at any time. For questions and queries please contact us at “Questions and queries” below.


If you would like further information about your data protection rights please contact your hiring Fresh & Wild entity (or our data protection officer via If you have any concerns, please contact us with a thorough description and we will try to resolve the issue for you. You can also lodge a complaint with a supervisory authority.